VENUE & F&B

Venue and Catering: Your Single Biggest Expense

For 300 guests, your venue and food & beverage package will consume 50–60% of your total budget. In HCMC, the range is enormous depending on venue tier.

Mid-range hotels and restaurants (Eastin Grand, Windsor Plaza, Adora Luxury): expect 2,500,000–4,000,000 VND per table (10 guests). For 30 tables, that is 75,000,000–120,000,000 VND for F&B alone, typically including basic table décor, sound system, and a standard MC.

Premium venues (InterContinental, Sheraton, GEM Center): 5,000,000–8,000,000 VND per table. For 30 tables: 150,000,000–240,000,000 VND. These packages often include upgraded linens, premium beverage packages, and dedicated event coordinators.

Luxury tier (Park Hyatt, The Reverie Saigon): 10,000,000–15,000,000+ VND per table. For 30 tables: 300,000,000–450,000,000+ VND. At this level, everything is bespoke — from custom menus to exclusive-use ceremonies.

At 300 guests, your venue choice defines the entire budget trajectory

DÉCOR & FLORALS For broader inspiration, see WeddingWire ideas.

Decoration and Floral Design at Scale

Decorating for 300 guests means scaling everything — more centerpieces, larger installations, longer ceremony aisles, and more complex logistics. This is where costs can surprise couples who have only budgeted based on smaller-wedding references.

Standard décor package: 30,000,000–60,000,000 VND. Covers basic table centerpieces, a ceremony backdrop, entrance arrangement, and standard lighting. Suitable for couples who want a polished look without heavy customization.

Premium décor: 80,000,000–150,000,000 VND. This is where most of our clients at The White Planner land. It includes custom backdrop design, elevated centerpieces with premium flowers, aisle installations, lounge areas, and professional lighting design.

Luxury bespoke: 200,000,000–400,000,000+ VND. Full-scale floral installations (hanging gardens, flower walls, ceiling draping), custom-built structures, imported flowers, and often a dedicated design team on-site for 2+ days of setup.

Premium florals transform a venue — the difference between decorated and designed

FOOD & BEVERAGE

What 300 Guests Actually Eat and Drink

Beyond the per-table cost from your venue, there are F&B expenses that catch couples off guard. The main reception menu is just the starting point.

Welcome drinks and canapés: 50,000–150,000 VND per guest. For 300 guests: 15,000,000–45,000,000 VND. Essential for cocktail hours while the couple is doing photos.

Wedding cake: 3,000,000–15,000,000 VND depending on tiers and design. Multi-tier fondant cakes from specialty bakeries start around 8,000,000 VND.

Alcohol upgrade: If your venue package includes basic drinks and you want premium spirits or wine, the upgrade typically runs 500,000–1,500,000 VND per table. For 30 tables: 15,000,000–45,000,000 VND additional.

Every course tells a story — invest in quality your guests will remember

PHOTOGRAPHY & ENTERTAINMENT

Capturing and Celebrating the Day

With 300 guests, you need a photography team that can handle coverage at scale — multiple shooters, multiple angles, and the ability to capture both staged moments and candid reactions across a large venue.

Photography package: 15,000,000–40,000,000 VND for a team of 2–3 photographers covering pre-ceremony through send-off. Includes edited gallery delivery within 2–4 weeks.

Videography: 20,000,000–60,000,000 VND. Same-day edit videos (popular in Vietnam) add 10,000,000–20,000,000 VND on top. Drone footage is increasingly common for outdoor venues.

Entertainment: Live bands range from 15,000,000–50,000,000 VND depending on size and reputation. DJs run 8,000,000–20,000,000 VND. Bilingual MCs for Viet Kieu weddings: 5,000,000–15,000,000 VND.

A skilled team captures the moments you will want to relive for decades

TOTAL BUDGET

Putting It All Together: The Real Numbers

Here is a realistic total budget range for a 300-guest wedding in HCMC, broken down by tier:

Mid-range (comfortable, well-executed): 200,000,000–350,000,000 VND (~$8,000–$14,000 USD). Good venue, solid vendors, tasteful décor. Perfectly beautiful without extravagance.

Premium (elevated, personalized): 400,000,000–700,000,000 VND (~$16,000–$28,000 USD). Top-tier venue, custom décor, professional planner, quality entertainment. This is the sweet spot for couples who want something special without limitless spending.

Luxury (bespoke, no compromises): 800,000,000–1,500,000,000+ VND (~$32,000–$60,000+ USD). Five-star venue, imported flowers, international photography, designer styling, and a full planning team managing every detail.

The hidden 15%: Always budget an additional 10–15% contingency for last-minute additions, guest count changes, and the small expenses that accumulate (transportation, tips, bride and groom attire, marriage registration fees, and gifts for the bridal party). These add up faster than you expect.

Knowing your numbers upfront means fewer surprises — and more room for what matters most